Cleartone Communications

Benefit From a Virtual Fax Service By Using Cleartone’s Fax to Email Feature

At Cleartone Communications, we offer numerous additional services that you can make use of, as required. Among the most popular optional extras we provide is our handy Fax to Email feature. This means that you need never miss out on a fax being sent to your business.Many businesses still rely on faxes these days -e for example required when copies of legal documents need to be sent rapidly.

As such, lots of firms that deal with contracts and reports that need to be signed off still require a fax service. With our useful Fax to Email feature, you can receive these documents but have them sent to your email address instead of being printed out by a facsimile machine. In other words, it is a lot cheaper and more convenient to use this service than to have a fax machine somewhere in your office that is only used once or twice a year.

How Does Fax to Email Work?

To be clear, when someone sends a fax to you, they will operate their fax machine in just the same way that they normally would. This means their facsimile system will scan the documents they want to send you and then it will dial your fax number. When the call comes through with the associated process that fax machines still use, the Cleartone Fax to Email service will answer the call and reply to the modem sending the fax with what is called a handshake protocol.

Once the connection between the two services has been established, the document’s file can effectively be downloaded by the Fax to Email system. The difference between this and a conventional fax system is that the document won’t be printed out automatically. Instead, it will be emailed to you as a PDF document. Once you have collected it in your inbox, you can read it, print it out or delete it as you see fit.

Speed and efficiency – you will not require a fax machine or any extra hardware or software and will be able to receive your faxes remotely wherever you are.

Why Use Cleartone’s Fax to Email Service?

With our Fax to Email feature, you will receive the incoming fax instantly and you don’t need a fax machine. This means you also won’t need the supplies that go with most fax machines, such as A4 paper, toner cartridges or even a dedicated landline for the fax service to run on. With our service, you just use the software you currently own already instead. Even better, you don’t have to be physically present at a fax machine to collect any documents that have been faxed to you. Instead, you can collect them from anywhere you can access your email account.

What is I Already Have a Fax Number and a Facsimile Machine?

If your firm already has a fax number that clients use to send you documents, then you can keep it and still benefit from the greater convenience and lower running costs of our Fax to Email service. Just ask us about how you can port your current fax number to our service and we will take you through the process of retaining it.

Our customers love this feature because it helps improve their work/life balance AND it offers the flexibility and control they need in their business.

Fax to Email Benefits

Fax to Email Frequently Asked Questions